Smart Gym Management System

A smart gym management system with fingerprint access control, door locking, subscription tracking and member management – built and supported by Smart IT Solutions in Sri Lanka.

Fingerprint entrance, door lock control, unpaid / paid member handling, attendance reports සහ reminders වගේ දෑ එකම system එකකින් manage කරගන්න specially design කරපු gym solution එකක්.

Smart gym entrance with fingerprint access system

Control who enters your gym – automatically

Our gym system connects your member database with a fingerprint device and door lock. Paid members can enter automatically, unpaid or expired members are blocked at the door – without forcing your reception to check every card manually.

Key features

  • Fingerprint or card based access control at the gym entrance
  • Automatic door locking / unlocking for valid members
  • Unpaid or expired members are blocked until renewed
  • Member profiles with package, start and end dates
  • Daily, weekly and monthly attendance reports
  • Manual override options for special cases

Membership and payment management

  • Different packages (monthly, 3 months, 6 months, annual)
  • Track paid / unpaid members in one screen
  • Fast renew and back-dated adjustments where needed
  • Basic income and member growth reports

Hardware and integration

  • Hikvision fingerprint device or compatible reader at entrance
  • Door lock and power supply with proper wiring
  • Local PC for the gym system or cloud-hosted option
  • API-based connection between device and software
  • Can integrate with your CCTV and Wi-Fi where needed

Pricing guidance

Typical pricing for our gym solution (software + device + installation) is:

  • Gym management software: around Rs. 6,000 per month (no annual payment option)
  • Fingerprint device + door lock + API connection + installation + labour: around Rs. 63,000 one-time

Final price depends on site layout, door type, wiring distance and any extra features required. We always visit or study your site before confirming a quotation.

Gym System (සිංහල සාරාංශය)

මේ system එකෙන් gym එකට ඇතුල් වෙන්නේ fingerprint හරහා හෝ card එකකින්. Paid / active members ට door එක open වෙනවා. Expired / unpaid members ට door එක open නොවී staffට ඒ ගැන එළිමහන් control එකක් ලැබෙනවා.

Packages, renewals, attendance, reports වගේ දෑ ලිව්ව හෝ Excel වලින් manage කරන එකෙන් අවසර දීලා professional platform එකකට shift වෙන්න ඉඩ තියෙනවා.

Already running smart gyms

Smart IT gym solution එකෙන් මේ වන විට 15+ smart gyms run වෙලා තියෙනවා, නිතර upgrades සහ support එක්ක. ඔබේ gym එකත් මේ level එකට ගන්න ready නම්, අපි බලලා proper design එකක් දෙනවා.

Request Gym System Demo WhatsApp 072 535 1526

Gym Management System FAQ

When a package expires or payment is not done, the system automatically marks the member as inactive. The fingerprint device will block door access until the package is renewed. Staff can see clearly who is paid and unpaid.

Yes. Admin users can manually allow or block members in special cases, and you can keep notes for each member if needed. You stay in full control while the system handles routine cases automatically.

Not necessarily. Many gyms use this system to reduce manual checking at the door. Even with a receptionist, the workload becomes much lighter because access control is handled automatically.

Yes. We can add more doors, branches or extra features over time. When we design the system we keep your future expansion plan in mind so upgrades are easier later.

Let’s make your gym truly smart.

Share your current gym setup, door type and member count. We’ll propose the right fingerprint hardware and gym software package with a clear quotation for your site.

Request a Gym Quotation WhatsApp 072 535 1526